Change student family in ERN – QRG
This quick reference guide shows you how to change a student's family from the current Main Family to another family outside of the family tree.
Background
The Main family is the parent/carer(s) who live with the student.
Students may need to be moved to another family tree when:
- a sibling has been created into a duplicate family on enrolment
- the parent/carer relationships have changed for the student, for example, student is placed in Out of Home Care (OoHC).
The Change Student Family option allows you to remove all relationships with the parent/carer in the current family tree.
Before you start
Ensure that there are no duplicate parents/carers for the student. Use the Merge Report option from the main menu to get a list of potential duplicate parents with similar identities and addresses. Refer to the Run Merge Report – QRG for more details.
System to use
Log in to the staff portal and select ERN.
Summary of Instructions
Detailed instructions
1. Select ERN School Enrolment > Student Enquiry from the menu.
2. Enter the search criteria, for example, Family Name, and then select the Go button.
The student records are displayed according to the provided search criteria.
3. Select the required student from the list.
The student record is displayed.
4. Select the Print Registration Form icon.
This will create a prefilled version of the application to enrol in a NSW Government school form with the information already present in ERN. This report is available in the My Reports tab from the ERN main menu.
An email notification is sent when the report becomes available for viewing or printing.
We recommend printing this report to establish the relationships of the student and new family in the Family Tree.
5. Select the Family Management icon.
6. Select the Change Student Family icon.
The Moving a student window is displayed.
7. Enter the details of the new family that the student is moving to, and then select the Search button.
The search results are displayed.
8. Select the new parent/carer from the result list.
A pop up window is displayed.
9. Review the details given in the pop up window, and then select the Save & Exit button.
A dialogue box is displayed asking for confirmation.
10. Select the OK button.
11. Update the student's family tree.
You need to change the relationship between the student and the parent/carers.
Select from either of the following options to proceed.
a. Select the dotted line between the student and the parent/carer.
The Parent Relationship screen window is displayed.
b. Select the required options from the drop down lists.
c. Select the Save & Exit button.
a. Select the parent/carer icon from the Family Tree.
The Update Parent/Carer window is displayed.
b. Scroll down to the Relationship Details window, and then select the required options from the drop down lists.
c. Select the Save & Exit button.
The family tree is updated and you can see the changes in the student's family tree.
Support
If you can't find the answer you’re looking for on the EDConnect website, log an online query or, if urgent, call us on 1300 32 32 32.