Create a positive or neutral behaviour record in ERN
This guide shows you how to create and review a positive or neutral behaviour record in ERN.
Background
You can record student behaviour in ERN. The three categories are positive, negative, and neutral.
If required, you can record communications, edit behaviour details, and record additional documents from the Suspension and Behaviour module.
All behaviour incidents recorded in ERN are visible and editable in ERN. You can refer a behaviour incident to the principal or another staff member if the outcome is to be escalated.
Note: All student information used has been manufactured and does not relate to any real student.
Before you start
- Any staff member to appear in the referable field dropdown, must be nominated as referable prior to creating the behaviour record. (See ‘Set up referable staff members’)
- Teachers and Student Administrative Support Staff (SASS) can create behaviour records in ERN
- Locate and have recorded the student details for whom the incident is being created
- Login to ERN
Detailed instructions
Find student in ERN
1. Once you have logged into ERN, expand the search panel from the ERN Homepage.
2. Click Behaviour and Suspension option from the left-hand side panel
3. Select ‘Student Behaviour Maintenance’ tab
4. Enter the student's details. You can search for a student by their SRN, family name, and or date of birth and select Go.
5. Scroll down and select the correct student from the ‘Search Results’ below
6. Select the ‘Create Behaviour’ button in the middle of the page.
Note: Once student is selected, their previous behaviour incidents will appear and you can select, update, and or edit these incidents as required.
7. Complete the details in the fields provided, with particular attention to those marked with an * as they are mandatory fields.
Note: Once a behaviour incident is recorded, the details can be viewed by other staff members.
i. Select the specific ‘Date & Time’ of the incident
ii. ‘Type’ refers to behaviour type – Positive, Neutral, Negative - which can be selected the dropdown menu
iii. From ‘Reported by’ dropdown menu, select the staff member who reported the incident
iv. Select the ‘Part of Day’ from the dropdown menu
v. Select where the incident occurred from the ‘Location’ field dropdown
vi. Select the appropriate ‘Category’ which best describes the incident from the dropdown menu
vii. Select the appropriate ‘Outcome’ from the dropdown menu.
viii. Select the appropriate staff member to ‘Refer to’ from the dropdown menu, if required. Select ‘Save’ at the bottom centre of the page
ix. Select the ‘Closed’ button when the incident has been resolved.
Note: When an behaviour record is closed, it will lock the incident and not allow further editing.
1. Select the ‘Communication’ tab to record any communication ie. Email, phone call, letter etc, relating to this incident.
2. Click ‘Create Communication’, then scroll down to complete the details in the box below.
i. If this is an active communication, then select the ‘Active’ checkbox
ii. Select the ‘Format Type’ from the dropdown menu
iii. Select the ‘Sent Date’ if the communication was sent form the school
iv. Enter the ‘Recipient’ of the communication
v. Enter the ‘Subject’ of the communication
vi. If required, you can copy paste the communication message in the ‘Body’ field, then click ‘Save’.
1. Select the ‘Document’ tab to attach any documents relating to this incident.
2. Select Create Document to open a new box below
i. You make the document active or inactive by selecting the ‘Active’ checkbox
ii. In the ‘Document File’ box, select Browse to open the file upload box and select the document you wish to upload.
iii. Enter the ‘Description’ of the document
iv. Select the ‘Document Type’ from the dropdown menu, then click ‘Save’
1. Select the ‘Actions’ tab to assign follow up actions to specific staff
2. Click ‘Create Action’ and scroll down
i. In ‘Assigned To’ field select the appropriate staff member in the dropdown menu
ii. Select the ‘Action Type’ from the dropdown menu
iii. Add additional information in the ‘Notes’ field
iv. Check the ‘Completed’ checkbox once the action is complete
v. Click ‘Save’ to finish. This will send them an email notification of the action assigned to them