Enter a quick registration – QRG
This quick reference guide shows you how to enter a quick registration in ERN.
Background
The school has the option to register an interested student and parent contact details without any firm commitment to complete the enrolment process by entering minimal data to complete at a later time.
Completing a thorough search for a student’s details reduces the duplication of a student record.
System to use
Log into the Staff portal and select ERN.
Summary of instructions
Detailed instructions
1. Select ERN School Enrolment > Registration from the main menu.
2. Enter the student details and then select the Go button.
3. Review the search results and then select from either of the following options to proceed.
Enter the search criteria and then select the Deep Search button.
The Deep Search button performs a wider search against the student name. If there are no records after completing a Deep Search, that means that student does not exist in the database and you need to create a new student record in ERN.
Select the Create New Student button.
A pop up window is displayed asking if they have sibling enrolled in a NSW government school.
Follow the prompts and proceed to the next step.
Review the search results and find the matching student record.
A record displayed in yellow has a 5 star match rating and is 100% matched to your entered student search criteria.
Select the relevant Registration option against the matching student record.
The table below describes the registration options available for the student:
| Registration option | Description |
|---|---|
| Manage Registration | The student’s SRN and records exist in ERN because they have previously attended a NSW DoE school or pre-school. |
| Create Sibling | Creating the new student record to align with a sibling previously registered at a NSW DoE school. |
| Register Non DEC Student | The Student has been allocated a SRN, but has not attended a NSW DoE school. For example, the student has appeared for a NAPLAN examination before. |
A pop up window is displayed.
Follow the prompts and proceed to the next step.
4. Enter the fields on the Registration Offering Details window.
| Field | Description |
|---|---|
| Enrolment Type | Select the type required if available on the schools offering list |
| Scholastic Year | Select the appropriate scholastic year |
| Intended start date | Enter the start date |
| Registration status | Select the Registered (Interested) status from the drop down list (this option will allow minimal data to be collected rather than a full data entry). |
5. Select the Register This Student At My School button.
The Parent/Carer Details screen is displayed.
6. Validate or update the details in the Application to enrol in a NSW Government school screens then select the Save button to continue through the form or select Save & Exit.
This depends on the chosen registration option from Step 3, as listed in the table below:
| Registration option | Action required |
|---|---|
| Create New Student | Populate the fields and select the Save button. |
| Create a sibling | Check information displayed on Page 1 of the enrolment form and select the Save button. |
| Manage Registration (existing student with an SRN) | Check information displayed on Page 1 of the enrolment form and select the Save button. |
Non DEC Student |
Populate the fields and select the Save button. |
Note: The registration is now available to progress the enrolment from Registered (Interested) when the school is notified of the student's intention to enrol.
Support
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