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Use Manage Registration when a student already has an SRN created for them in ERN. This may be because they have previously been enrolled in attendance at a public school, they have completed a NAPLAN assessment in NSW or they have registered an interest in attending another public school. If there is an existing student record, it should always be used to retain an accurate history of a student’s enrolment and registration.

You can edit any existing data entered for this student. This may save a considerable amount of data entry if the family and other associated data hasn’t changed.

Manage Registration option

If a match is found for student name and DOB following a search for a new registration, the result will be displayed with 3 stars under Match Rating and have a yellow background.

Confirm that this is the correct student, then use the Manage Registration button to update this record for the student.

A search might return some students where the only button available is the Register Non DEC Student. This means the student is from a non-government school. If you confirm this is the same student, you should use Register Non DEC Student to update this record for the student.

It is necessary to complete the fields on the Registration Offering Details screen before completing the registration.

The student’s requirements will be matched to the school’s offerings at this screen.

• Enrolment Type - the school must have this type of enrolment as one of its offerings to enable the registration to proceed
• Scholastic year associated with the offering nominated
• Intended start date
• Registration Status (see below)
• Roll Class
• House Group
• Out of Home Care (see ERN Out of Home Care User Guide)

Then Click the Register This Student At My School button to proceed. All data is now accessible through the maintenance icons, or you can access the ‘modify full registration’ icon in Student Enquiry to access information on the authority to enrol sequence.

Registration status – the registration status selected will depend on the schools offerings and availability of places. Options are:

• Applied to enrol (Incomplete) – when a complete Application to Enrol form is to be entered. This status will change to Enrolled (Risk Assessed) when all data is entered and the application is accepted by the Principal
• Registered (Interested) – this is a quick registration where minimal data is entered
• Registered (Offered) – where registration is offered but the parent must advise if the position will be taken
• Registered (Standby) – where a student is placed on standby

The Roll Class and House can be allocated at registration time if the groups have been setup in Place Management. These fields can be left showing Not Specified if required.

At this point in the process, the Student Personal details screen is displayed with the data from the previous registration.

If adjustments are required, change the data and save. Data will be saved by going to the next page in Registration.

You have the option to continue with the next screen or to exit from this process. If there are many changes, the best approach is to continue.

If there are few changes, exit and complete a search under Student Enquiry, so that you can access the specific screen required using the icons. Or simply click the icon on the top of the screen to go to a particular page.