Student - Office use
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This screen records
- If the applicant/s have signed the Application to Enrol form and the date signed.
- Details of evidence provided by the registering student
- Principals risk assessment outcomes
The student’s application for registration cannot be finalised until the applicant has signed the form. In addition, all evidence requirements can be noted and details recorded. Without this record, the application will not be registered.
The screen contains these data fields:
Applicant’s declaration section (mandatory)
- Indicate whether signature of applicant and second applicant was provided
- Date of signing
Office details section
- Record of Evidence - Student Identity (Mandatory)
- Evidence type presented
- Verify status
- Date sighted
- Record of Evidence - Residential Address (Mandatory)
- Evidence type presented
- Verify status
- Date sighted
- Non Permanent Resident Details (will only be activated if previous input indicates non citizen details)
- Passport or Travel or Travel documentation No.
- Country of Issue
- Authority to Enrol
- Record of Evidence - Immunisation Certificate/History Statement
- Evidence type presented
- Verify status
- Date sighted
- English for Second Language (will only be activated if previous input indicates ESL requirements)
- ESL Phase
- Student receiving ESL support
- Last ESL assessment date
- Record of Evidence – Student Citizenship (Australian citizens must have documentation) (Mandatory)
- Evidence type presented
- Verify status
- Date sighted
- Student Groups
- Scripture Group
- Enrolment Notes
Principal’s declaration (all responses either YES or NO –mandatory)
The Principal’s Declaration is completed after a risk assessment of each student is carried out in accordance with DET policy.
Based on the risk (if any) associated with the student, a notation of YES or NO will be done on the ATE. The declaration will be signed by the Principal.
- Special circumstances and Student history assessed
- Risk Assessment required
- Risk Assessment conducted
- Risk Management Plan and Resources in place
If there is a risk associated with any student, it is likely that a management plan will have been implemented. If this field is input as YES, a warning will be provided that the student will be red flagged. A confirmation screen will confirm this action.
Principal’s signature
The principal will either ACCEPT or REJECT the registration and record this on the ATE. The detail is recorded in these fields:
- Principal Signed (ACCEPT or REJECT)
- Date
The other fields to be completed are:
- Enrol Now: if the student has started classes this field is set to YES. If the starting date is in the future, the field is set to NO.
- Actual Start Date: this field is only used if the ‘Enrol Now’ field was set to YES. The actual date that the student commenced is entered. If the student is yet to start, the field is left blank.
Note 1: In order to progress a student registration to the status of 'Applied to Enrol - Risk Assessed' all 'pink' boxes must be completed. All registrations must get to this status to become Enrolments in ERN.
Processing keys
- Cancel: Return to Student menu
- Save: Save current input information
- Save and Exit: Save current information and return to Student menu
- Previous: Student Special Need & Risk Assessment- Saves the data and moves to the Student Special Need and Risk Assessment screen