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1. Find student in ERN

• Once you have logged into ERN, expand the search panel from the ERN homepage.
• Click ‘Behaviour and Suspension’ option from the left-hand side panel.
• Select ‘Student Behaviour Maintenance’ tab.
• Enter the student's details. You can search for a student by their Student Reference Number (SRN), family name, and/or date of birth. Or you can search for a group of students by expanding ‘Behaviour Options’ below.
• Select the ‘Go’ button at the bottom centre of the Search panel.
• Scroll down and select the correct student from the ‘Search Results’ below.

1. Select the ‘Create Behaviour’ button in the middle of the page.

2. Complete the details in the fields provided, with particular attention to those marked with an * as they are mandatory fields.

Note: Once a behaviour incident is recorded, the details can be viewed by other staff members. Please consider the student's privacy when entering these details.

• Select the specific ‘Date & Time’ of the incident
• ‘Type’ refers to behaviour type – Positive, Neutral, Negative - which can be selected from the dropdown menu. In this case choose type Negative.
• From ‘Reported by’ dropdown menu, select the staff member who reported the incident
• Select the ‘Part of Day’ from the dropdown menu
• Select where the incident occurred from the ‘Location’ field dropdown (to add/ update location options, please see ‘Configure school location QRG’)
• Select the appropriate ‘Behaviour of Concern’ which best describes the incident from the dropdown menu
• Select the appropriate ‘Outcome’ from the dropdown menu.

Note: If the outcome leads to a detention, then you must select ‘Negative-Detention or Reflection’ from the dropdown menu. If another outcome is selected, then you will not be able to add detention details in the ‘Detentions’ tab.

• Select the appropriate staff member to ‘Refer to’ from the dropdown menu. Select ‘Save’ at the bottom centre of the page

Note: Select the ‘Closed’ button only when the incident has been resolved. This will lock the incident and not allow further editing.

3. If you have selected ‘Negative – Detention or reflection’ as the behaviour outcome, you will be re-directed to the ‘Detention’ tab, where you will select ‘Create Detention’ and scroll down

• Set the ‘Detention Date’
• Select the ‘Staff’ from the dropdown menu who will supervise the detention
• Click ‘Save’
• Only select the ‘Mark Attended’ checkbox once the student has attended the detention

4. If you have selected an outcome of ‘Negative – Formal Caution to suspend’ follow. Create a negative behaviour record with Negative– Formal Caution to Suspend in ERN QRG.

5. If you have selected an outcome of ‘Negative – Suspension’, follow Record a Suspension in ERN QRG

6. If you have selected an outcome of ‘Negative – Notice of potential expulsion for serious behaviours of concern’ or ‘Negative – Notice of potential expulsion for unsatisfactory participation’.

7. If you have selected any other outcome, continue to follow the steps below

Note: Only the following behaviour of concern descriptors will allow for a formal caution or suspension as an outcome. This is because these suspensions will be captured for data reporting purposes.

Behaviour of concern - grounds for Suspension:

• continued/persistent disobedience and/or disruptive behaviour
• malicious damage to, or theft of, property
• verbal abuse
• bullying and cyber-bullying
• mis-use of technology
• discrimination, including that based on sex, race, religion, disability, sexual orientation or gender identity
• other –behaviour of concern

Serious behaviour of concern – consider Immediate suspension:

• being in possession of, uses or supplies tobacco, vaping devices, alcohol, and e-cigarettes
• being in possession of, uses or supplies of a suspected illegal/restricted substance
• being in possession of, or using weapons including knives (excluding kirpans, in line with guidance set out in Legal Issues Bulletin 22- Knives in Schools) and firearms
• using an implement as a weapon
• seriously threatening or engaging in physically violent behaviour
• engaging in serious criminal behaviour related to the school
• engaging in sexual harassment, sexual assault or sexualised behaviour that may pose a risk of or has caused physical, psychological or emotional harm to others
• other – serious behaviour of concern

1. Select the ‘Communication’ tab to record any communication i.e. email, phone call, letter etc, relating to this incident.

2. Click ‘Create Communication’, then scroll down to complete the details in the box below.

• If this is an active communication, then select the ‘Active’ checkbox
• Select the ‘Format Type’ from the dropdown menu
• Select the ‘Sent Date’ if the communication was sent form the school
• Enter the ‘Recipient’ of the communication
• Enter the ‘Subject’ of the communication
• If required, you can copy paste the communication message in the ‘Body field’, then click ‘Save’

1. Select the ‘Document’ tab to attach any documents relating to this incident.

2. Select ‘Create Document’ to open a new box below

• You can make the document active or inactive by selecting the ‘Active’ checkbox
• In the ‘Document File’ box, select ‘Browse’ to open the file upload box and select the document you wish to upload.
• Enter the ‘Description’ of the document
• Select the ‘Document Type’ from the dropdown menu, then click ‘Save’

1. Select the ‘Actions’ tab to assign follow up actions to specific staff.

2. Click ‘Create Action’ and scroll down

• In ‘Assigned To’ field select the appropriate staff member in the dropdown menu.
• Select the ‘Action Type’ from the dropdown menu
• Add additional information in the ‘Notes’ field
• Check the ‘Completed’ checkbox once the action is complete
• Click ‘Save’ to finish. This will send them an email notification of the action assigned to them

Find student in ERN

1. Once you have logged into ERN, expand the search panel from the ERN Homepage.

2. Click ‘Behaviour and Suspension’ option from the left-hand side panel

3. Select ‘Student Behaviour Maintenance’ tab. The 'Student Search Criteria' page displays.

4. Enter the student's details. You can search for a student by their SRN, family name, and or date of birth. Then select ‘Go’.

5. Scroll down and select the correct student from the ‘Search Results’ below

1. Select the ‘Create Behaviour’ button in the middle of the page

2. Complete the details in the fields provided, with particular attention to those marked with an * as they are mandatory fields.

i. Select the specific ‘Date & Time’ of the incident

ii. ‘Type’ refers to behaviour type – Positive, Neutral, Negative - which can be selected the dropdown menu. In this case choose Type Negative.

iii. From ‘Reported by’ dropdown menu, select the staff member who reported the incident

iv. Select the ‘Part of Day’ from the dropdown menu

v. Select where the incident occurred from the ‘Location’ field dropdown

vi. Select the appropriate ‘Behaviour of Concern’ which best describes the incident from the dropdown menu

vii. Select the appropriate ‘Outcome’ from the dropdown menu.

Note: If the outcome leads to a detention, then you must select ‘Negative-Detention or reflection’ from the dropdown menu. If another outcome is selected, then you will not be able to add detention details in the ‘Detentions’ tab.

viii. Select the appropriate staff member to ‘Refer to’ from the dropdown menu. Select ‘Save’

Note: Select the ‘Closed’ button only when the incident has been resolved. This will lock the incident and not allow further editing.

3. If you have selected ‘Negative – Detention or reflection’ as the behaviour outcome, you will be re-directed to the ‘Detention’ tab, where you will select ‘Create Detention’ and scroll down

3.1. Set the ‘Detention Date’

3.2. Select the ‘Staff’ from the dropdown menu who will supervise the detention

3.3. Click ‘Save’

3.4. Only select the ‘Mark Attended’ checkbox once the student has attended the detention

4. If you have selected an outcome of ‘Negative – Formal Caution to suspend’ follow Create a Negative behaviour with Formal Caution to Suspend in ERN

5. If you have selected an outcome of ‘Negative – Suspension’ follow Record a Suspension in ERN

6. If you have selected an outcome of ‘Negative – Notice of potential expulsion for serious behaviours of concern’ or ‘Negative – Notice of potential expulsion for unsatisfactory participation’.

1. Select the ‘Communication’ tab to record any communication i.e. email, phone call, letter etc, relating to this incident

2. Click ‘Create Communication’, then scroll down to complete the details in the box below.

i. If this is an active communication, then select the ‘Active’ checkbox

ii. Select the ‘Format Type’ from the dropdown menu

iii. Select the ‘Sent Date’ if the communication was sent form the school

iv. Enter the ‘Recipient’ of the communication

v. Enter the ‘Subject’ of the communication

vi. If required, you can copy paste the communication message in the ‘Body’ field, then click ‘Save’

1. Select the ‘Document’ tab to attach any documents relating to this incident.

2. Select ‘Create Document’ to open a new box below

i. You make the document active or inactive by selecting the ‘Active’ checkbox

ii. In the ‘Document File’ box, select ‘Browse’ to open the file upload box and select the document you wish to upload.

iii. Enter the ‘Description’ of the document

iv. Select the ‘Document Type’ from the dropdown menu, then click ‘Save’

1. Select the ‘Actions’ tab to assign follow up actions to specific staff

2. Click ‘Create Action’ and scroll down

i. In ‘Assigned To’ field select the appropriate staff member in the dropdown menu

ii. Select the ‘Action Type’ from the dropdown menu

iii. Add additional information in the ‘Notes’ field

iv. Check the ‘Completed’ checkbox once the action is complete

v. Click ‘Save’ to finish. This will send them an email notification of the action assigned to them