Principal Enrolment Interface
This system allows principals and SASS to complete the principal checklist online and for principals to certify enrolments online. The system is integrated with ERN, so updates made in one system will show in the other.
The following support material is intended to assist all schools. Training is available for both principals and SASS via MyPL.
The new Principal Enrolment Interface allows principals and nominated relieving principals to easily accept student enrolment applications online.
The Principal Enrolment Interface -short PEI - is available via My essentials and is integrated with ERN, so data is automatically synchronised.
Access restrictions may be in place for selected schools. Where required, access can be requested for individuals newly assigned to, or stepping into the principal position.
Related principal notification emails are currently in development and will be a future functionality.
On the landing page, refer to the summary tiles at the top right-hand corner.
New applications are applications with ‘Applied to enrol’ status in ERN, that require checklist items to be entered by the school’s admin team, enrolment officers or the principal.
Ready applications have all checklist items completed and are ready to be accepted by the principal.
Simply use the dropdown to filter for ‘Ready’ applications and select the student from the list, to open the checklist.
The PEI replaces the need to print enrolment applications for signature. All details displayed align with the checklist in ERN.
Take note of application flags that may require attention and if required, you can view the full application via the listed link.
To accept a student for enrolment, review the checklist, select ‘Accept student’ and confirm acceptance via the pop-up displayed, equivalent to your digital signature.
In cases where further consideration is required, simply return to the list.
Once approved, the student’s status changes to ‘Accepted’.Ìý
Filter via the dropdown field to view accepted students on the landing page.
Any amendments to accepted student applications need to be done in ERN. Once the student is ‘Enrolled in Attendance’, details will no longer appear in the PEI.
Remember - There is no longer a need to print and sign paper forms. By using the Principal Enrolment Interface you can accept applications digitally and further streamline enrolment processes at your school.
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Frequently Asked Questions (FAQs)
| Question | Answer |
|---|---|
| Do I need to be given access (permission) to be able to use the PEI? | If you have access to the online enrolment system, you will automatically be able to access the PEI. |
How do I navigate to the Principal Enrolment Interface (PEI)? |
Principals will be able to access the PEI through an app on MyEssentials. Support staff will have a new link in the left hand column of ERN, under Online Enrolment |
How do I view any supporting documents for the application? |
SASS will need to print, or show Principals any relevant documents as per usual. Please ensure you are following all required processes to protect student information |
Can I view the application in ERN? |
Yes, to view click on 'View full application' |
Why can't I see the option to accept the student? |
Only Principals, or relieving principals as flagged in HR systems can accept an enrolment application. Support staff will be able to update the checklist prior to the Principal completing the enrolment |
Will only online enrolment applications be able to be viewed in PEI? |
No, all applications can be completed in PEI, regardless of whether they were a paper application, or have come through the online enrolment system. |
Do I need to go into ERN to update the information once my Principal has completed the checklist? |
No, the PEI will automatically update the information in ERN for you |
How will my Principal know that there is an enrolment to review? |
Principals get daily notifications (except on weekends) when they have outstanding applications to review. SASS can let Principals know that there are enrolments to review, or the Principal can go in and check. |
What if I have to decline the application, or the parent withdraws before the student starts? |
Please follow your usual processes and update the information in ERN. |
Where does the Principal sign? |
The PEI replaces the need to print an application for the Principal to sign. By clicking 'Accept student' the Principal is digitally signing the enrolment application |
What do I put in the PRC? |
It is up to your Principal as to whether you need to print the application to put it in the students PRC. It is not a requirement of the online enrolment system or the principal enrolment interface |
| How to send enrolments to Principal Enrolment Interface from ERN? | The enrolments that have progressed to status 1, 2 or 3 (below) in ERN will automatically appear on the Principal Enrolment Interface and no further action is required.
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| What do I do if the processed enrolment application does not appear on the Principal Enrolment Interface? | The status will need to progressed to Applied to Enrol – Validated in ERN, to view the student/s in the PEI. Before the status is progressed to Applied to Enrol – Validated, you need to have completed the Declaration of Accuracy and Record of Evidence in ERN. |
| Do I action the warnings for principal checklist that appear on ERN? | No, that is not necessary. Once the status is Applied to Enrol – Validated you can complete your processing in the Principal Enrolment Interface. |